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Request for Proposal

We will make every effort to reply to your request by your deadline date. If required, we may contact you for additional information prior to delivering a proposal. Please submit responses to the following questions.

TYPE OF EVENT
 What type of event is being planned (select from drop down menu)
For private & other types of events, please specify:
What is the event name? 
Who is the target audience?
Provide a brief description of the event:
Which event services are needed? (check all that apply)
Registration    
Food and/or beverages
Decor | Centerpieces
Tables | Chair rentals
Audio|visual services
Webcast services
Computer rental | Internet access

On-site business center & services
Marketing & communications
Graphic Design | Printing services
Shipping | Material handling
Photographer | Videographer
Entertainment, please specify type.
None
For other event services, please specify:
GUESTS
How many guests or participants are expected to attend?   
Which guests service are needed? (check all that apply)
Hotel accommodations  | How many rooms? 
Airport meet & greet | departure transportation
Group ground transportation
None    
For other guest services, please specify:
LOCATIONS
 Which cities and/or states are being considered for your event?
   Unknown
Is the location flexible?   Yes      No
What type of venue is preferred for this event? (check all that apply)
Hotel or Resort Theater | Auditorium
Convention Center Private Home
Business location

Outdoor facility
Other, please specify 
DATES
What date will the event begin?        Unknown
1st Choice
2nd Choice
3rd Choice
Are these dates flexible?     Yes     No
How many days/nights will the event continue?   Day(s)    Night(s)
BUDGET
What is your total estimated budget?
DEADLINES
What is your deadline date to receive our proposal? 
What is the estimated date a decision will be made to secure event planning services? 
COMMENTS
Please provide additional comments on any topic above.
CONTACT INFORMATION
 
Name
Company (if applicable)
E-mail
Phone Number

 
 

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